Frequently Asked Questions

The Grade 12 students at my school will be making timetable changes for second semester by the end of January. Do I also need to make these changes to their academic data (through Academic Information) prior to our board’s February grades transmission to the OUAC?

Categories: Grades

No, you do not need to make these changes through COLS. Any timetable changes for students on your school’s data system are usually sent to the OUAC in the February grades transmission. The OUAC will update the students’ files with any additions, deletions and changes that are on this transmission. The same applies to changes…

One of my students applied to Ontario universities but there are extenuating circumstances or disabilities that have affected their academic performance. How do I notify the universities they selected that they have requested special admission consideration?

Categories: Grades

Applicants are asked to communicate directly with each university they selected about any extenuating circumstance(s) that may have adversely affected their admission status. Refer to Extenuating Circumstances for each university’s policy. Applicants should remember to include their OUAC Reference Number on all correspondence. The applicant may request that you provide supplementary documentation to support their…

I have a student who graduated from an out-of-province high school and will be taking fewer than six 4U/M courses. Which application should they complete?

Categories: Application Process

Applicants who have previously attended a high school in another province or country who will not satisfy the requirements for the 101 application (regardless of the completion of high school in the other educational jurisdiction) must use the 105 application. The out-of-province transcripts and any grades obtained at your high school should be forwarded directly…

My students are confused about payment by “online banking”. What is this and how is it different from payment by credit/debit card?

Categories: Payment

Online banking allows applicants to pay their application fees through their financial institution’s online or telephone bill payment services. To use this option, applicants (or their parents) must have a Canadian bank or credit union account, and that account must be registered for internet or telephone banking. To make an online payment: Applicants must select…

A student tried to make an additional university/program selection in their application, but they are being charged an extra fee. What happened?

Categories: Payment

The student must pay a fee of $50 per additional program or university choice in addition to the fees they have already paid. Additional choices that require fees will be accepted only when the student provides credit/debit card (VISA, MasterCard, American Express, VISA Debit or Debit MasterCard) information in the final “Submit” process. If payment…

A former student took a year off school and is applying to university this year (using the 105 application). The student asked us to send transcripts. Where do we send the transcripts?

Categories: Grades

Some Ontario high schools participate in the electronic transcript management system (eTMS) through OCAS, which allows 105 applicants to request their Ontario high school transcript electronically within their application. These requests are processed electronically. If your school does not participate in the eTMS, you will need to send the official hard-copy transcript directly to the…