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COLS Registration

COLS is available to school officials at all Ontario high schools.

One person at each school must register with the OUAC as the COLS Administrator. They act as the primary OUAC contact and COLS gatekeeper for their school.

Each school is allowed only 1 COLS Administrator.

As COLS gatekeeper, the COLS Administrator is responsible for registering other school staff for access to COLS.

For security and confidentiality reasons, all COLS Administrators must register each year, even if they were authorized users in previous years. They are also responsible for registering other school staff each year.

Refer to the COLS User Guide for more information about COLS.

Register as Your School’s COLS Administrator

Once the OUAC approves access, we will send an email with a username and temporary password to the newly registered COLS Administrator. 

As the COLS Administrator, how do I sign up other users at my school?
Watch How-to Video: How to Register Users in COLS
  • Once they have registered for COLS, the COLS Administrator can register other users at their school using the “COLS Registrants” option. (Related: Different access levels in COLS.)
  • The OUAC will email usernames and temporary passwords to these users.  
What are the different access levels in COLS?

There are various functions available in the Service Links menu in COLS.

One user at each school is given “Administrator” level access. This user has access to all functions available in COLS.

Access Levels and Available Functions

  • Administrator
    • Access to all functions of COLS
  • Inquiry
    • Student Checklist
    • Academic Information (View Only)
    • Application Information
    • Reports
  • Update
    • Student Checklist
    • Academic Information – Update and Inquiry, Create a Student Record
    • Application Information
    • Reports
  • Electronic File Upload
    • Send or Test OST Files
    • Search OST FIles
    • Reference Number File (Download)
    • Reports
  • Inquiry and Upload
    • Inquiry and Electronic File Upload
  • Update and Upload
    • Update and Electronic File Upload

Notes:

  • The Secondary School Data Collection Sheet is part of the COLS Administrator Registration Form.
  • School board officials who require access to COLS must complete the COLS School Board Registration Form.
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