COLS Administrator Registration

Quick Links

• COLS Administrator Registration (New Online Process for Cycle 2021)
• Watch Video: Registering Users in COLS
• Access Levels
• COLS Features and Tips
COLS is available to school officials at all Ontario high schools. For security and confidentiality reasons, all users must register each year, even if they were authorized users in previous cycles.

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COLS Administrator Registration (New Online Process for Cycle 2021)

Users who require “Administrator” access to COLS need to complete the online COLS Administrator Registration Form. The COLS Administrator acts as the primary OUAC contact and OUAC gatekeeper for their school. Each school is allowed only 1 COLS Administrator.

Once the OUAC approves access and sends an email with a username and temporary password to the newly registered COLS Administrator, the COLS Administrator can register other users at their school using the “COLS Registrants” option in COLS. The OUAC will then email usernames and temporary passwords to these users.  

View the different access levels in COLS.

Notes:

• The Secondary School Data Collection Sheet is part of the new online registration form.
• School board officials who require access to COLS must complete the COLS School Board Registration Form [PDF].

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Watch Video: Registering Users in COLS

View the video tutorial about how to register new and previously registered counsellors.

• Download the Registering Users in COLS video [.mp4].
• Read the Registering Users in COLS video transcript.

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Access Levels

There are various functions available in the “Service Links” menu in COLS.

One user at each school is given “Administrator” level access. This user has access to all functions available in COLS.

Access Level	Functions Available
Administrator	Access to all functions of COLS
Inquiry	Academic Information (View Only) Application information Reports
Update	PINs – Create a Personal Identification Number (PIN), Print PINs and Checklist Academic Information – Update and Inquiry Application Information Reports
Electronic File Upload	Send or Test OST Files Search OST Files Reference Number File (Download) Reports
Inquiry and Upload	Inquiry and Electronic File Upload
Update and Upload	Update and Electronic File Upload

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