COLS Registration

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COLS is available to school officials at all Ontario high schools. For security and confidentiality reasons, all users must register each year, even if they were authorized users in previous cycles.

New Process for COLS Registration (Cycle 2020)

Effective September 2019, only users that require “Administrator” access to COLS need to complete the COLS Administrator Registration Form [PDF] (and return it to guidance@ouac.on.ca). Users requiring access other than “Administrator” access are no longer required to send a completed registration form to the OUAC.

Once the OUAC approves access and sends an email with a username and temporary password to the newly registered COLS Administrator, the COLS Administrator can register other users at their school using the “COLS Registrants” option in COLS. The OUAC will then email usernames and temporary passwords to these users. View the different access levels in COLS.

Notes:

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Watch Video: Registering Users in COLS

View the video tutorial about how to register new and previously registered counsellors.

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Access Levels

There are various functions available in the “Service Links” menu in COLS.

One user at each school is given “Administrator” level access. This user has access to all functions available in COLS.

Access LevelFunctions Available
Administrator
  • Access to all functions of COLS
Inquiry
  • Academic Information (View Only)
  • Application information
  • Reports
Update
  • PINs – Create a Personal Identification Number (PIN), Print PINs and Checklist
  • Academic Information – Update and Inquiry
  • Application Information
  • Reports
Electronic File Upload
  • Send or Test OST Files
  • Search OST Files
  • Reference Number File (Download)
  • Reports
Inquiry and Upload
  • Inquiry and Electronic File Upload
Update and Upload
  • Update and Electronic File Upload

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Watch Video: Logging in to COLS

Not sure where to get your user ID and password – or what exactly to do with them once you have them? Watch this video for steps on how to log in to COLS.

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