COLS Administrator Registration

COLS is available to school officials at all Ontario high schools. For security and confidentiality reasons, all users must register each year, even if they were authorized users in previous years.

Refer to COLS Features and Tips for more information about COLS.

COLS Administrator

The COLS Administrator acts as the primary OUAC contact and gatekeeper for their school. Each school is allowed only 1 COLS Administrator. Users who require “Administrator” access to COLS must complete the online COLS Administrator Registration Form.

Once the OUAC approves access, they will send an email with a username and temporary password to the newly registered COLS Administrator. Then, the COLS Administrator can register other users at their school using the “COLS Registrants” option. The OUAC will email usernames and temporary passwords to these users.  

Different access levels in COLS


  • The Secondary School Data Collection Sheet is part of the COLS Administrator Registration Form.
  • School board officials who require access to COLS must complete the COLS School Board Registration Form [PDF].

Registering Users in COLS

View the video tutorial about how to register new and previously registered counsellors.

Registering Users in COLS video transcript

Access Levels

There are various functions available in the Service Links menu in COLS.

One user at each school is given “Administrator” level access. This user has access to all functions available in COLS.

Access Level Functions Available
Administrator Access to all functions of COLS
Inquiry Academic Information (View Only)
Application Information
Update Student Checklist
Academic Information – Update and Inquiry, Create a Student Record
Application Information
Electronic File Upload Send or Test OST Files
Search OST Files
Reference Number File (Download)
Inquiry and Upload Inquiry and Electronic File Upload
Update and Upload Update and Electronic File Upload