Frequently Asked Questions

My school changed to the quadmester/octomester system for this year. Will this affect students’ acceptance into university programs?

Categories: Grades

The universities will work to be as responsive and flexible as possible with respect to admission processes. Most universities will make conditional offers of admission on a rolling basis using a combination of Grade 11 and available Grade 12 marks. This type of assessment depends on students being registered in all required Grade 12 courses.…

My school changed to the quadmester/octomester system for this year. As a result, we will not have any midterm grades for courses for the April grades deadline.

Categories: Grades

Most universities will make conditional offers of admission on a rolling basis using a combination of Grade 11 and available Grade 12 marks. This type of assessment depends on students being registered in all required Grade 12 courses.

What documents do students need to upload in the Document Upload section of the 101 application?

Categories: Application Process

Many of the universities require supporting documentation from their applicants, such as proof of status in Canada, proof of extenuating circumstances, English language test scores, etc. Universities may require different documents. Read more about the universities’ document requirements.

How are midterm and final grades reported for courses taken at a school other than a student’s home school?

Categories: Grades

Schools can add and maintain courses for their part-time students through COLS. When a school updates a course for their part-time student, a notification is emailed automatically to the student’s home school. Watch the How to View and Change Academic Info video.

Are students required to include their current Ontario high school in the Academic Background section?

Yes, students must provide information about all institutions where they have registered in 1 or more high school or postsecondary courses. Institutions may include, but are not limited to: Regular day schools Private schools Night schools Summer schools Online schools

My student can’t log in with their PIN. What can I do?

Be sure your student is typing in the correct PIN. Double-check the characters and try again. Other tips: Use a desktop computer rather than a laptop or mobile device. Use the Shift key rather than the Caps Lock key to insert capital letters. If the student is still having problems, double-check against your guidance counsellor…

Why is there no academic information showing when I’m in Application Information?

Categories: Grades

You are in Application Information and not in Academic Information in COLS where this information is found. Courses, grades and diploma details are available only under Academic Information. You can add, view or edit the academic information there.

Where can I find the Schedule of Dates for this cycle and next cycle?

Categories: General

The Schedule of Dates can be found on the Guidance website home page under “Counsellor Resources”. The OUAC drafts the schedule for the next cycle in November and then brings it forward for approval by the Ontario Universities’ Council on Admissions. Final approval is typically received at the end of April, at which time the…

I have a student with a number of out-of-province and/or international courses. How do I indicate these equivalencies on the academic record?

Categories: Grades

If a student was granted equivalency credits for course work outside of the Ontario school system and you believe this information will affect the student’s admission decision, a hard-copy transcript from the out-of-province school should be sent to the admission offices of the universities the student has applied to. In addition, you can add a…

I have a student who repeated a course and received a higher final mark. When I try to add the course in COLS and select “repeat” under Course Status, I get an error message. What am I doing wrong?

Categories: Grades

When an applicant repeated the same course and received a higher mark, the “Repeat” designation should be placed against the course with the lower passing final grade and the credit value set to “0000”. Do not use the “Repeat” (code “R”) designation for failed attempts. The course with the higher mark should have a credit…