Frequently Asked Questions

My school is following the quadmester/octomester system this year. As a result, we will not have any midterm grades for courses for the April grades deadline.

Categories: Grades

Most universities will make conditional offers of admission on a rolling basis using a combination of Grade 11 and available Grade 12 marks. This type of assessment depends on students being registered in all required Grade 12 courses.

My school is following the quadmester/octomester system this year. Will this affect students’ acceptance into university programs?

Categories: Grades

The universities will work to be as responsive and flexible as possible with respect to admission processes. Most universities will make conditional offers of admission on a rolling basis using a combination of Grade 11 and available Grade 12 marks. This type of assessment depends on students being registered in all required Grade 12 courses.…

What documents should students upload in the Document Upload section of the 101 application?

Categories: Application Process

You may upload proof of status in Canada, proof of extenuating circumstances, English language test scores, etc., to support your application. These documents are not mandatory. Note that not all universities accept the same types of documents. For some universities, you can upload the document in your application or directly to the university. Important: Do…

I have created a PIN for a student to apply online. Is there a way to obtain the PIN sooner rather than waiting for it to arrive at our school by mail?

Categories: PIN Information

Yes. School officials with access may obtain the assigned PIN by: selecting “PINs” in COLS, selecting “PIN Checklist” and then searching for the student. School officials can then select “View/Print PIN Letter” and print using their browser’s print option or, if your school has opted to receive PINs in a data file, you can download…

I have a student who attended another school and received a PIN but did not apply. The student has now transferred to our school. Should I use “Create a PIN” in COLS to get a new PIN for them?

Categories: PIN Information

No, the student should apply using the original PIN from their previous school. After the Ontario Student Record (OSR) is transferred to your school and the student has completed and submitted their application, you must complete the Student Transfer Between Schools form and return it to the OUAC by fax or email. Or, if the…

What process should we follow when students transfer to our school from another school, but they already applied to university from the other school?

Categories: Application Process

If the student is now attending another school within your board, you can change the MIDENT for the student on the Diploma Details tab through the Academic Information option in COLS. Otherwise, the OUAC can change the school MIDENT (BSID) number on an applicant’s file. The new school must complete the Student Transfer Between Schools…

One of my students has lost their access codes. What can I do?

Categories: PIN Information

What You Can Do: You can provide the student with their access information by logging in to COLS and obtaining this information from the “PIN Checklist” under “PINs”. The student will require the following application access codes to log in to their application: School Number: Your school’s 6-digit MIDENT (BSID) number Student Number: The 12-digit…

I have several students who were missed in our school’s November data transmission, so they did not receive their application access codes. Can they be provided with access codes for the application?

Categories: PIN Information

You can set up these students with access codes for the application by logging in to COLS and selecting the “Create a PIN” option under “PINs”. This option allows you to provide the OUAC with the students’ Secondary School Student Number (SSSN), Ontario Education Number (OEN), first name, last name and date of birth. You…

What can students do if they are refused admission to all of their choices?

Categories: General

Beginning in June, Ontario high school students can search for possible openings at Ontario universities. To begin their search, students can visit the OUAC 101 page and click the “Search Open Programs” button. Once they find an open program of interest, they can add it to their 101 application. View the Admission Information Service flyer…

How are midterm and final grades reported for courses taken at a school other than a student’s home school?

Categories: Grades

Schools can add and maintain courses for their part-time students through COLS. When a school updates a course for their part-time student, a notification is emailed automatically to the student’s home school. Watch the How to View and Change Academic Info video.