If you are an Ontario guidance counsellor, you may use the PIE Booking Form and PIE Calendar to coordinate PIE in your region and plan joint events with other counsellors.
The PIE Booking Form is now closed for 2024. Booking will open in spring 2025.
Related links:
Plan Your Event
Plan early and be as transparent as possible with the schedule. University representatives should know everything about your event (e.g., arrival and set-up time, duration, format, parking and unloading of materials and refreshments, if provided). In particular, provide detailed information about parking for your event.
Step 1: Review PIE Guidelines
PIE are for students in grades 11 and 12 only. The universities would like to speak with younger students at another event tailored to their needs.
Some Ontario universities are bilingual, so attendees may have an opportunity to speak one-on-one with university representatives in French.
While all Ontario universities will be invited, and your school must be willing and able to accommodate them, not all universities may be able to attend.
For virtual events, representatives need to know how to access your event (e.g., webinar link(s) and any necessary passwords or meeting codes, if applicable) and the format/schedule for your event.
Step 2: Plan for Concurrent Events
As you plan your event, we would like to remind you about the collection of in-person and virtual events hosted by Ontario’s universities.
Step 3: Select a Date for Your Event
Review the PIE Calendar to see which dates have fewer PIE booked to ensure your event will be attended by as many university representatives as possible.
Note: Do not select a weekend date or a holiday.
Step 4: Select a Format for Your Event
In-person Event
Most PIE fall into 3 event formats: Fairs, panels and presentations.
Fairs
Fairs provide each participating university with a table to set up materials and answer questions. A gymnasium, atrium and/or library is optimal for a fair.
Things to consider:
- If multiple schools are attending, stagger student attendance to ensure all students have an opportunity to speak with representatives.
- Fairs allow students to discover universities they are not familiar with and ask questions. However, students may not discover as much about a university as they would in a presentation format.
- The ideal length of a fair is 2-3 hours, depending on how many students are invited to attend.
Panels
Panels feature short 3- to 5-minute overviews of each university. They provide an “at-a-glance” summary of unique and exciting features. They also provide students with the opportunity to hear from all universities in attendance, even those they may not have originally considered.
Things to consider:
- The volume of information shared in this format can be overwhelming for the audience.
- An ideal panel format would be 3 minutes per university representative, followed by a 1-hour fair.
Presentations
Presentations provide each participating university their own separate room and sessions are scheduled in a back-to-back format. Students choose which university presentations they want to attend.
Things to consider:
- The ideal length of a session is 30 minutes.
- In a presentation, students receive an in-depth overview of the university.
- This format tends to favour the larger and more local universities.
Virtual Event
Virtual Format Options
There are no standard formats for virtual events. Since you are hosting this event, you must determine the format/schedule and provide this information so the universities can plan for your event.
Note: The PIE Booking Form is used to invite all Ontario universities to your event. The expectation is that your school will host the event and provide the appropriate virtual meeting link(s) to each university that is attending.
If you have participated in virtual events, we suggest you consider which formats were the most successful when determining the format for your event.
Book Your Event
Step 5: Book Your Event
Review the Plan Your Event instructions before completing the form.
- Complete the PIE Booking Form.
- We will process your event, post it on the PIE Calendar and notify the universities.
- We will send you a confirmation email within 2-3 business days.
Additional Information
About PIE
Postsecondary Information Events (PIE) provide an opportunity for students and supporters to learn about university programs and campus life from university representatives. The OUAC, in consultation with the Standing Committee on Student Recruitment, coordinates these events.
Available on OUInfo
These resources are available on Ontario Universities’ Info (OUInfo):
- Ontario universities continue to offer their own events and tours, webinars, chats and more. Visit Tours and Events on OUInfo to see upcoming Ontario university offerings.
- Students can request to receive information directly from Ontario universities.